Note: The job is a remote job and is open to candidates in USA. The Concept Agency is a fast-growing boutique marketing agency based in Boca Raton, FL, seeking a highly organized and proactive Personal & Executive Assistant to support the Founder & CEO. This hybrid role involves managing household logistics and supporting business operations, requiring a detail-oriented individual who thrives on variety and initiative.
Responsibilities
- Grocery shopping and stocking the home
- Light meal prep — cutting and organizing vegetables, organizing the fridge
- Laundry — washing, drying, and folding
- General home organization and tidying
- Coordinating with home vendors (plumber, electrician, cleaners, etc.)
- Managing Amazon and online orders and returns
- Occasional school pickups for the kids (driving required)
- Running personal errands — birthday gifts, pharmacy, office supplies, etc
- Gift buying for family occasions and kids' friends' birthdays
- Setting reminders for school deadlines, appointments, and family events
- Coordinating documents and appointments
- Managing personal calendar and scheduling
- Managing and organizing receipts and invoices
- Ensuring bills and vendor payments are made on time
- Categorizing and organizing expenses for the bookkeeper
- Tracking subscriptions and flagging unnecessary spend
- Shipping and receiving packages (work and occasional personal)
- Managing one-off projects like listing and selling office furniture online
- Running office errands — supplies, print jobs, drop-offs, etc
- Managing Amazon and online orders and returns for TCA
- Managing the CEO's work calendar
- Scheduling and confirming meetings, calls, and appointments
- Coordinating across the TCA team as needed
- Sending timely reminders for deadlines and upcoming commitments
- Helping coordinate in-person client and company events — vendor outreach, logistics, timelines
- Liaising with team members and vendors on the CEO's behalf
- Work travel research and booking (occasional personal travel as well)
Skills
- Must have own reliable vehicle and valid driver's license
- 1–3+ years of experience in an assistant, coordinator, or operations role (personal or professional)
- Highly organized and detail-oriented — nothing falls through the cracks
- Comfortable with technology and able to learn new tools quickly
- Experience with or willingness to learn: Google Workspace, Slack, Monday.com, and similar platforms
- Excellent communication skills — knows when to ask questions and when to just handle it
- Discreet and trustworthy — you'll be in both personal and professional spaces
- Positive, proactive, and solutions-oriented
- Comfortable driving and running errands throughout the Boca Raton area
- Must be local to Boca Raton / South Florida area
- Must be comfortable working in both personal (home) and professional (office) environments
- Must be available Monday–Friday, 9:00 AM – 4:00 PM
- Must pass a background check
- Prior experience supporting a founder, executive, or high-net-worth family
- Familiarity with Klaviyo, Shopify, or marketing agency environments
- Experience with project management tools (Monday.com, Asana, etc.)
- Bilingual (English/Spanish) is a plus but not required
Benefits
- Mileage reimbursement for work-related driving
- A dynamic and varied role — no two days are the same
- Monday–Friday schedule, 9 AM–4 PM — work-life balance is real here
- A close working relationship with a driven, creative CEO who values your contribution
- Opportunity to grow with the role as the agency grows
Company Overview
- The Concept Agency is your out-of-house marketing team. It was founded in 2018, and is headquartered in Toronto, Ontario, CA, with a workforce of 2-10 employees. Its website is https://theconceptagency.co.