Motorola Solutions is a global community focused on safety and security technologies. The Associate Recruiting Coordinator will support hiring efforts by scheduling interviews, coordinating onsite visits, and ensuring a positive candidate experience while assisting with administrative tasks in the recruitment process.
Responsibilities
- Support the Recruiting Coordinator in scheduling interviews for entry- to mid-level roles, ensuring seamless coordination among the candidate, hiring manager, and interview panel
- Ensure clear communication with candidates about interview details, providing timely logistical information and necessary preparation materials
- Proactively identify and resolve scheduling conflicts while maintaining a high level of responsiveness and organization
- Keep Recruiters informed about any scheduling issues, last-minute changes, or candidate-related concerns or blockers to ensure seamless communication. This includes keeping Recruiters copied on internal and external communications
- Work with the Recruiting Coordinator to facilitate, coordinate, and assist candidates with airline travel, hotel accommodation, and reimbursements, if necessary
- Ensure visitor forms are completed and submitted on time for all onsite candidate interviews
- Greet, escort, and assist candidates during onsite interviews, ensuring a positive and professional candidate experience. This includes ensuring conference rooms and meeting spaces are reserved for all onsite interviews
- Serve as the primary point of contact for the candidate and the interview panel, addressing any questions, concerns, or changes that may arise throughout the interview process
- Handle ad-hoc recruiting tasks, special projects, and events to support the overall hiring process
- Perform other related duties, of which the above are representative
Skills
- High School Diploma or GED, plus one 1 year of experience in a scheduling or coordinator role
- Experience with high-volume scheduling and coordination
- Must be proficient in Gmail and Google Calendar and its scheduling features
- Experience with video conferencing systems (e.g., Zoom or Google Meets) and ability to troubleshoot when issues arise
- Experienced with Google Workspace (Sheets, Docs, Drive, etc.)
- Exposure to applicant tracking systems (e.g., Workday, Greenhouse, etc.)
- Ability to manage multiple priorities, meet deadlines, and maintain strong attention to detail
- Able to independently troubleshoot and resolve scheduling issues and conflicts
- NOTE - Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts
- All employment is contingent upon the successful clearance of a background check
- Experience in project management and the ability to track tasks to ensure nothing falls through the cracks
- Comfortable handling last minute changes and shifting priorities
- Excellent time management and oral/written communication skills
- Ability to work effectively as a team player and independently with minimal guidance
- Demonstrated commitment to professional development
Benefits
- Incentive Bonus Plans
- Medical, Dental, Vision benefits
- 401K with Company Match
- 10 Paid Holidays
- Generous Paid Time Off Packages
- Employee Stock Purchase Plan
- Paid Parental & Family Leave
- And more!
Company Overview
Motorola Solutions creates mission-critical communication solutions and services for public safety and commercial customers. It was founded in 1928, and is headquartered in Chicago, Illinois, USA, with a workforce of 10001+ employees. Its website is http://www.motorolasolutions.com.
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