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About the Company & Why This Role Matters
Welcome to a forward‑thinking organization where technology, teamwork, and meticulous attention to detail intersect to power critical field projects. Our client‑focused enterprise specializes in delivering large‑scale infrastructure solutions across multiple sectors, including construction, utilities, and environmental services. As we expand our remote workforce, we are seeking a dedicated Remote Time Keeper & Administrative Assistant who will become the backbone of our payroll and data accuracy processes. This is more than a clerical job – it is a career‑defining opportunity to influence how we compensate the people who keep our projects moving, ensuring every hour worked is captured, verified, and paid on time.
Job Overview – The Heartbeat of Our Field Operations
In this pivotal role, you will join a dynamic, fully remote team supporting a high‑visibility project based in Hemlock. Your primary mission is to maintain flawless weekly time logs for field personnel, process payroll with precision, and keep both paper and digital documentation organized for seamless project tracking. You will serve as the liaison between field staff, the payroll department, and project managers, translating raw time‑sheet data into actionable insights while safeguarding data integrity.
Key Responsibilities – What You’ll Own Every Day
- Time‑Sheet Management: Accurately capture, review, and update weekly time logs for all field staff, ensuring that every hour, overtime, and leave entry is correctly reflected.
- Payroll Coordination: Partner with the payroll team to submit finalized time sheets, verify that payroll checks are generated, and confirm timely delivery to employees.
- Excel Data Mastery: Utilize Microsoft Excel to construct, maintain, and audit spreadsheets, applying basic formulas, pivot tables, and conditional formatting to highlight anomalies.
- Discrepancy Resolution: Proactively communicate with field personnel to address and resolve any inconsistencies in recorded hours, ensuring swift correction before payroll cut‑off.
- Document Organization: Systematically file daily field reports, both physical and digital, creating an easily searchable repository that supports project progress monitoring.
- Compliance Assurance: Verify that all time‑keeping practices adhere to company policies, labor regulations, and client contractual obligations.
- Reporting & Analytics: Generate weekly summaries that highlight trends, overtime spikes, and attendance patterns, offering actionable insights to project leadership.
- Continuous Improvement: Identify opportunities to streamline time‑keeping workflows, recommend automation tools, and contribute to SOP enhancements.
Essential Skills & Core Competencies
- Attention to Detail: A razor‑sharp eye for spotting errors, inconsistencies, and data entry mistakes.
- Organizational Acumen: Ability to juggle multiple file systems, track deadlines, and keep documentation orderly.
- Microsoft Excel Proficiency: Competence with basic formulas (SUM, IF, VLOOKUP), data validation, and spreadsheet formatting.
- Clear Communication: Strong written and verbal skills for interacting with remote field staff, payroll specialists, and managers.
- Digital & Physical Record‑Keeping: Comfort managing both electronic databases and scanned or hard‑copy paperwork.
- Team‑Oriented Mindset: Collaborative spirit coupled with a proactive attitude toward problem‑solving.
- Time Management: Ability to prioritize tasks to meet strict weekly payroll deadlines.
Essential Qualifications – What You Must Have
- High school diploma or equivalent; additional coursework in business administration, accounting, or related fields is a plus.
- Minimum of 1–2 years of experience in clerical support, payroll processing, or time‑keeping roles, preferably within a remote or distributed environment.
- Demonstrated proficiency with Microsoft Office Suite, especially Excel.
- Reliable high‑speed internet connection and a dedicated home office space that meets our security standards.
Preferred Qualifications – What Will Set You Apart
- Associate’s or Bachelor’s degree in Business, Finance, Human Resources, or a related discipline.
- Experience using payroll software such as ADP, Paycom, or QuickBooks Payroll.
- Familiarity with cloud‑based document management systems (e.g., Google Drive, SharePoint, Dropbox).
- Certificates in office administration, bookkeeping, or data analytics.
- Prior involvement in large‑scale field projects or construction‑related environments.
Career Growth & Professional Development
We view every role as a stepping stone toward greater responsibility. As a Remote Time Keeper & Administrative Assistant, you will have access to a clear career pathway that can lead to:
- Senior Payroll Analyst: Deepen your expertise in payroll regulations, tax compliance, and advanced payroll system administration.
- Operations Coordinator: Transition into broader operational oversight, managing schedules, resources, and project timelines.
- Project Management Associate: Build on your data‑driven background to oversee project deliverables, budgets, and stakeholder communication.
- Human Resources Specialist: Leverage your payroll experience to support recruitment, benefits administration, and employee relations.
Our learning culture includes:
- Monthly virtual workshops on Excel mastery, data security, and remote collaboration tools.
- Mentorship programs pairing you with senior staff members for guidance and skill‑building.
- Tuition reimbursement for relevant certifications or academic courses.
- Access to an internal knowledge base and a library of industry‑specific resources.
Work Environment & Company Culture
Our organization champions a remote‑first philosophy, empowering employees to work from anywhere while staying tightly connected through technology and shared values. Key cultural pillars include:
- Collaboration: Regular video check‑ins, virtual coffee breaks, and cross‑functional team projects foster strong interpersonal bonds.
- Integrity & Accuracy: We place a premium on meticulous work, recognizing that precision in time‑keeping directly impacts employee satisfaction and project profitability.
- Innovation: Team members are encouraged to suggest workflow enhancements, adopt new tools, and experiment with automation.
- Well‑Being: Flexible scheduling, mental‑health resources, and a supportive management approach help you maintain a healthy work‑life balance.
All employees receive a comprehensive onboarding experience, complete with a virtual orientation, a buddy system, and clear documentation of policies, ensuring you feel confident and connected from day one.
Compensation, Perks & Benefits – What We Offer
- Competitive Base Salary: Aligned with market standards and reflective of your experience and skill set.
- Overtime Pay: Additional compensation for any hours worked beyond the standard 40‑hour work week.
- Health, Dental & Vision Plans: Fully or partially funded options to support you and your dependents.
- Retirement Savings: 401(k) plan with employer matching contributions.
- Paid Time Off (PTO): Generous vacation, sick leave, and holiday schedules.
- Remote Work Stipend: Quarterly allowance to cover home‑office essentials such as ergonomic furniture, internet subsidies, and office supplies.
- Professional Development Fund: Annual budget for courses, conferences, or certifications.
- Employee Assistance Program (EAP): Confidential counseling and support services.
- Recognition Programs: Peer‑nominated awards and quarterly “Spotlight” acknowledgments for outstanding performance.
How to Apply – Take the Next Step
If you are passionate about precision, thrive in a remote setting, and are eager to contribute to a high‑impact project, we want to hear from you. Even if you feel you don’t meet every single qualification, we encourage you to apply – talent, attitude, and a willingness to learn are equally valued.
Ready to become the guardian of our payroll excellence? Click the link below to submit your résumé, cover letter, and any supporting documents.
Apply Now
We Look Forward to Meeting You!
Join a team where your meticulous nature is celebrated, your growth is nurtured, and your contributions directly impact the livelihoods of our field workforce. Your journey toward a rewarding, stable, and forward‑looking career starts here.
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