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Welcome to the Magic of Preservation at The Walt Disney Company
At The Walt Disney Company, storytelling is more than a craft—it’s a legacy that spans a century of imagination, innovation, and unforgettable moments. From the first flickering silhouettes of Mickey Mouse to the soaring soundscapes of modern blockbuster films, Disney has consistently set the benchmark for creative excellence. Behind every iconic character, every unforgettable score, and every dazzling stage production lies a dedicated team of guardians who protect and showcase the tangible artifacts that make the Disney story possible. This is the heart of the Walt Disney Archives, a world‑class repository of original artwork, props, costumes, audio recordings, and countless other treasures that chronicle the evolution of entertainment.
We are looking for a passionate, detail‑oriented professional to join us as a Remote Project Collections Coordinator. In this role, you will become an essential steward of Disney’s physical heritage, ensuring that each item is meticulously cataloged, preserved, and ready to inspire audiences worldwide—whether those audiences are museum visitors, researchers, or fans exploring our digital collections.
Why This Role Is a Career‑Defining Opportunity
- Impactful Work: Directly contribute to the preservation of cultural artifacts that have shaped popular culture for generations.
- Global Reach: Your work will support exhibitions and research initiatives that travel across continents, reaching millions of Disney enthusiasts.
- Creative Collaboration: Partner with curators, conservators, exhibition designers, and storytelling teams to bring archival pieces to life.
- Flexibility: Enjoy a fully remote work arrangement while still being an integral part of the Disney family.
Core Responsibilities – What You’ll Do Every Day
Collection Management & Inventory Control
- Conduct comprehensive inventory audits of physical assets, ensuring each item’s location, condition, and metadata are accurately recorded.
- Organize and rehouse items within the Archives’ storage facilities, applying Disney‑standard labeling and preservation protocols.
- Maintain and update electronic records in both spreadsheet formats and the dedicated collections management system (e.g., CollectiveAccess, TMS).
Exhibition Preparation & Execution
- Collaborate with exhibition teams to identify objects suitable for display, creating detailed condition reports and handling guidelines.
- Prepare artifacts for transport, including custom crating, protective packaging, and climate‑controlled containers.
- Assist on‑site during the installation and de‑installation of internal and external exhibits, ensuring objects are displayed safely and in accordance with curatorial vision.
Documentation & Data Integrity
- Develop and refine metadata standards, contributing to richer, searchable records that support scholarly research and public outreach.
- Create and maintain high‑resolution digital asset records, linking physical items with their digital representations.
- Perform regular quality‑control checks to guarantee data accuracy and consistency across all collection databases.
Cross‑Functional Collaboration & Project Support
- Provide logistical support for special projects, such as traveling exhibitions, educational outreach programs, and partnership initiatives.
- Serve as a liaison between the Archives and external partners, including museums, academic institutions, and other entertainment companies.
- Participate in continuous improvement initiatives, suggesting workflow enhancements and technology upgrades.
Essential Qualifications – What You Must Bring
- Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Excel, Word, PowerPoint) and experience with collections‑management software.
- Object Handling Expertise: Demonstrated ability to safely handle, transport, and store delicate artifacts, with a solid understanding of conservation best practices.
- Attention to Detail: Proven track record of performing meticulous work on multiple concurrent tasks without compromising accuracy.
- Communication Skills: Strong written and verbal communication abilities, enabling clear documentation and effective collaboration with diverse stakeholders.
- Physical Capability: Ability to stand, bend, lift (up to 30 lbs), and reach as needed to manage collections and set up exhibitions.
- Travel Flexibility: Willingness and ability to travel domestically and internationally for exhibitions, collections swaps, and partner meetings.
Preferred Qualifications – How You Can Stand Out
- Bachelor’s degree in Museum Studies, Archival Science, Library Science, History, Fine Arts, or a related field.
- One or more years of professional experience working in a museum, archives, or similar cultural‑heritage institution.
- Familiarity with digital asset management tools, photography workflows, and metadata standards such as Dublin Core or VRA Core.
- Experience with project management methodologies (Agile, Kanban, or traditional waterfall) to streamline collection‑related initiatives.
- Multilingual abilities or prior experience working with international collections partners.
Core Skills & Competencies for Success
- Organizational Acumen: Ability to design and maintain logical filing systems, both physical and digital, that facilitate quick retrieval and long‑term preservation.
- Problem‑Solving: Proactive approach to identifying bottlenecks and implementing practical solutions that keep projects on schedule.
- Team Collaboration: Comfort working within cross‑functional teams, respecting diverse perspectives while driving toward shared objectives.
- Technological Adaptability: Openness to learning new software platforms, RFID tracking systems, and emerging preservation technologies.
- Customer‑Focused Mindset: Understanding the needs of internal and external audiences, from scholars to fans, ensuring that the Archives’ offerings are accessible and engaging.
Career Growth & Learning Opportunities
At Disney, your career trajectory is supported by a culture of continuous learning. As a Project Collections Coordinator, you will have access to:
- Professional Development Programs: Tuition reimbursement, certifications in archival management, and workshops on conservation techniques.
- Mentorship Networks: Pairing with senior archivists and curators who can guide your growth and expand your professional network.
- Leadership Pathways: Opportunities to advance into senior collection management, exhibition design, or strategic initiatives within the Global Content & Brand team.
- Cross‑Departmental Rotations: Short‑term assignments in related Disney divisions (e.g., Disney Studios, Disney Parks, Marvel, Lucasfilm) to broaden your industry perspective.
Work Environment & Company Culture
Disney’s workplace is built on the belief that imagination, inclusion, and integrity drive innovation. Even in a remote setting, you’ll experience:
- Inclusive Community: Employee resource groups, virtual town halls, and diverse storytelling initiatives that celebrate every voice.
- Collaborative Technology: Access to state‑of‑the‑art collaboration platforms (Microsoft Teams, SharePoint, Miro) to stay connected with global teams.
- Well‑Being Programs: Mental‑health resources, virtual fitness challenges, and flexible scheduling to support work‑life harmony.
- Recognition Culture: Regular acknowledgment of achievements through Disney’s “Magic Moments” awards, celebrating both individual and team contributions.
Compensation, Perks & Benefits – What You’ll Receive
While exact figures vary by region and experience, the role offers a competitive salary range of $53,300 – $71,300 USD annually, commensurate with your expertise and geographic location. In addition to base pay, you can expect:
- Performance‑Based Bonus and potential Long‑Term Incentive Units aligned with Disney’s overall success.
- Comprehensive Health Coverage: Medical, dental, vision, and prescription benefits for you and eligible dependents.
- Retirement Plans: 401(k) with company match, plus additional financial wellness resources.
- Paid Time Off and holiday schedules that respect personal and family commitments.
- Employee Discounts: Access to Disney parks, merchandise, streaming services, and partner discounts worldwide.
- Learning Stipends: Funding for conferences, courses, or certifications relevant to archival and museum work.
- Remote‑Work Support: Stipends for home office setup, high‑speed internet, and ergonomic equipment.
How to Apply – Take the First Step Toward a Magical Career
If you are ready to blend your passion for preservation with Disney’s storied legacy, we invite you to submit your application today. Please attach a resume, a cover letter highlighting your relevant experience, and any supporting materials (e.g., portfolio of project documentation, digital cataloging examples) that illustrate your expertise.
Join us in safeguarding the past so that future generations can continue to dream, imagine, and celebrate the timeless magic that only Disney can deliver.
We Want to Hear From You!
Don’t let this opportunity slip away. Apply now, and let’s build the future of entertainment history together.
Apply Now
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Apply Now