Note: The job is a remote job and is open to candidates in USA. Aston Carter is a company that provides corporate talent solutions globally. They are seeking a Legal Support Specialist to assist with licensing and administrative tasks within the Legal Department, focusing on alcohol and grocery-related licensing projects.
Responsibilities
• Provide alcohol and grocery-related licensing and renewal work.
• Gather information from internal teams and track the status of multiple licensing projects.
• Perform data entry, routing, signature tracking, and draft correspondence.
• Work efficiently and independently, managing high volumes of tasks and projects with minimal guidance.
• React with appropriate urgency to situations requiring quick responses.
• Take effective action without needing the complete picture.
• Think creatively and proactively to solve problems affecting people within the group or related groups.
• Maintain a client-service orientation with great attention to detail while meeting tight deadlines.
• Demonstrate excellent organization skills and the ability to switch gears easily.
• Uphold a high level of professionalism, integrity, and discretion in handling confidential information.
• Collaborate effectively with individuals at all levels inside and outside the company.
Skills
• Strong written and oral communication skills.
• Desire and aptitude for learning new concepts on the job.
• 2+ years of experience as an administrative assistant.
• Proficiency in Microsoft Word.
• Minimum bachelor's degree required.
• Experience working with internal teams or cross-functionally.
• Legal administrative experience is a plus (0-2 years).
• Business licensing experience is ideal.
• Knowledge of Excel pivot tables and Smartsheet.
• Paralegal skills are advantageous.
Benefits
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Company Overview
• Aston Carter is a staffing and recruiting company providing risk and compliance services. It was founded in 1997, and is headquartered in London, England, GBR, with a workforce of 1001-5000 employees. Its website is https://www.astoncarter.com/en.
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