Job Description:
• Branding & Swag: Coordinate with stakeholders and vendors to select, order, and deliver branded gifts and event materials.
• Catering: Plan and order meals and beverages for program sessions and social events, ensuring everything stays within budget.
• Room Booking: Secure classrooms and event spaces across regions for all sessions during the five-week program.
• Impact Surveys: Create and manage participant surveys in Qualtrics and report on feedback.
• Vendor Management: Support contracting workflows, vendor scheduling, and event delivery coordination.
• Budget Tracking: Assist with spend tracking and reconciliation using the Client’s Spend Management System (SMS).
• Mailbox Management: Monitor shared mailboxes, respond to inquiries, and escalate issues as needed.
• Event Support: Ensure smooth execution of all operational aspects during the program.
Requirements:
• Strong written communication skills with a professional, customer-focused tone.
• Ability to manage high email volumes and competing priorities.
• Quick learner with attention to detail and accuracy.
• Proficiency in MS Office and workflow tools.
• Experience collaborating with multiple internal stakeholders.
• Flexibility to assist with weekend mailbox coverage during July event dates.
Benefits:
• Make an Impact: You’ll help design and execute a world-class orientation program for new hires across the globe.
• Dynamic & Collaborative: Work closely with program managers, operations teams, and vendors to bring every detail to life.
• Creative & Operational: From branding and swag to catering and surveys, you’ll manage diverse tasks that make the experience unforgettable.
• Global Reach: Support events across Americas, EMEA, India, and Hong Kong.