IT Bookkeeping & A/R Collections

We are looking for an IT Bookkeeping & Accounts Receivable (A/R) Collections role combines traditional bookkeeping responsibilities with a focus on managing and collecting outstanding receivables, often within a technology-driven environment. This position ensures accurate financial record-keeping, timely invoicing, and effective collection of payments from clients, contributing to the organization’s financial health. Key Responsibilities • Record, track, and reconcile daily financial transactions, including purchases, sales, receipts, and payments, using accounting software and IT tools • Prepare, generate, and send invoices to clients; ensure all company invoices are accurately recorded and tracked • Monitor accounts receivable, maintain listings of outstanding balances, and follow up with customers regarding overdue accounts • Make outbound collection efforts via phone and email to resolve delinquent accounts and reduce aged receivables • Provide customer service related to billing and collection issues, including processing refunds, account adjustments, and resolving discrepancies • Collaborate with sales, management, and other departments to address and resolve billing or payment issues • Prepare and distribute monthly financial statements and reports, such as cash flow, income statements, and balance sheets • Assist with month-end processes, bank deposits, and audit preparation as needed • Maintain compliance with financial policies, procedures, and legal requirements • Support the implementation of new procedures and features to enhance workflow and efficiency in the department • Utilize and maintain proficiency in accounting and office software, such as QuickBooks, PeopleSoft, and Microsoft Office (especially Excel) Required Skills and Qualifications • Proficiency with computerized accounting software and office suite applications (Excel, Word, Outlook) • Strong organizational skills, attention to detail, and ability to multi-task in a fast-paced environment • Excellent written and verbal communication skills for interacting with clients and internal teams • Ability to analyze and resolve account discrepancies and negotiate payment arrangements • Knowledge of accounting principles, general ledger, and financial reporting • Experience in accounts receivable, collections, and bookkeeping; prior experience in an IT or technology-driven setting is a plus • Bachelor’s degree in Accounting, Finance, or related field preferred; relevant coursework or certifications are an advantage • Familiarity with GAAP and understanding of tax obligations related to receivables and payables Typical Duties • Generate and send out invoices to clients • Advise customers on debt repayment strategies • Locate and notify customers of delinquent accounts • Post payments and reconcile customer accounts • Negotiate credit extensions when required • Prepare batches of invoices for data entry • Assist with daily banking requirements and prepare bank deposits • Print and distribute monthly financial reports • Maintain accurate records of accounts receivable and payable Apply tot his job