About Our Company
At The Midtown Group, we pride ourselves on being a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout Asia, Europe, Latin America, and the U.S., we have the global reach and extensive capabilities to provide personalized service wherever our clients' needs take us. As one of the world's leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.
About the Role
We are seeking an experienced Litigation Client Services Specialist (Legal Secretary) to join our Washington, DC office. As a key member of our collaborative team, you will play a vital role in providing administrative client services to both internal and external clients. If you are a highly organized and detail-oriented individual with a passion for delivering exceptional results, we encourage you to apply for this exciting opportunity.
Key Responsibilities
- Maintain a consistent physical presence required to facilitate an interactive and collaborative environment, ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support.
- Coordinate legal practice tasks and projects, including finance/billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings, and other administrative projects as assigned.
- Coordinate with and delegate to Firm resources, including DPS, Williams Lea, Client Service Center, practice support, or similar departments in International offices, in the handling of tasks and projects.
- Prepare complex legal documents and correspondence, file with appropriate court or agency, and demonstrate subject matter expertise in coordination of legal practice tasks and projects.
- Coordinate support through the Finance Department, including editing and reviewing client bills, correcting time entry, promoting time entry best practices, reviewing and supporting the client billing process, and preparing expense reporting and audits as required.
- Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements.
- Work overtime as required.
Qualifications
To be successful in this role, you will need to possess the following qualifications:
- Bachelor's degree (preferred)
- At least 5 years of legal secretarial experience or relevant legal experience (required)
- Litigation experience (required)
- Advanced ability to organize, prioritize, coordinate, delegate, and work as part of a team
- Advanced to Expert proficiency in rules of English grammar, spelling, and punctuation
- Bilingual proficiency as may be required
- Advanced proficiency in MS Word and document editing/comparison applications
- Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications
- Advanced proficiency in MS Excel and spreadsheet/database applications
- Advanced proficiency in MS PowerPoint and presentation applications
- Advanced knowledge of time keeping, expense processing, and legal billing
- Advanced knowledge of relevant jurisdictional/court/agency processes and procedures
- Advanced proficiency in document management applications
- Proven ability to function as a coordinator with other firm-wide departments with necessary communication skills to transfer instructions/data, verify results, resolution of conflict, and delivery of results
- Excellent written and oral communications required with strong ability to meet deadlines and provide results while supporting Firm policy and procedures
Skills and Competencies
To succeed in this role, you will need to possess the following skills and competencies:
- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Ability to work in a fast-paced environment and prioritize multiple tasks and deadlines
- Strong attention to detail and accuracy
- Ability to maintain confidentiality and handle sensitive information
- Proficiency in MS Office applications, including Word, Excel, PowerPoint, and Outlook
- Ability to learn and adapt to new software and systems
Career Growth Opportunities and Learning Benefits
We offer a range of career growth opportunities and learning benefits to support your professional development and success:
- Opportunities for advancement and professional growth within the firm
- Access to training and development programs to enhance your skills and knowledge
- Mentorship and coaching from experienced professionals
- Opportunities to work on high-profile and challenging projects
- Collaborative and supportive work environment
Work Environment and Company Culture
We pride ourselves on our collaborative and supportive work environment, which is built on the following core values:
- Service: We are committed to delivering exceptional service to our clients and colleagues
- Innovation: We encourage creativity and innovation in all aspects of our work
- Professional growth: We are committed to supporting the professional growth and development of our employees
- Collaboration: We believe in the power of collaboration and teamwork to achieve our goals
- Integrity: We operate with integrity and transparency in all our interactions
Compensation, Perks, and Benefits
We offer a competitive compensation package, including:
- Direct hire salary of $90,000 per year
- Comprehensive benefits program, including medical, dental, vision, life/AD&D, long-term care, and short and long-term disability
- Voluntary 401(k) plan and profit-sharing
- 10 paid holidays per year and a generous PTO program
- Family support, including paid parental leave and fertility coverage
- Bright Horizons (back-up child care, elder care, and online tutoring)
- Dependent care wellness programs (employee assistance program, mental health and well-being events)
- Anniversary bonus program
- Professional development programs
- Transportation allowance and commuter benefits
- Auto/home/legal insurance
- Pet insurance
- Employee discounts
Why Join Our Team?
We are a dynamic and inclusive organization that values diversity, equity, and inclusion. We offer a range of diversity initiatives, including our Affinity Networks (PHANs), Women's Initiative, and PH Balanced. These initiatives provide a firm-wide forum to share experiences, as well as an opportunity to participate in a supportive network with common interests to help make life at the firm more inclusive.
How to Apply
If you are a motivated and experienced professional looking for a new challenge, we encourage you to apply for this exciting opportunity. Please submit your resume and cover letter to [insert contact information]. We look forward to hearing from you!
Equal Employment Opportunity
The Midtown Group and our client are equal employment and affirmative action employers. We are committed to diversity, equity, and inclusion in all aspects of our business. We welcome applications from diverse candidates and are an equal opportunity employer.
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