At arenaflex, we are seeking a highly skilled and detail-oriented Administrative Assistant/Data Entry Specialist to join our dynamic team. As a key member of our support staff, you will play a vital role in managing data entry and maintenance of various systems, including grants management and financial systems. If you possess a strong understanding of technology, excellent communication skills, and a commitment to supporting a team, we encourage you to apply for this exciting opportunity.
**About arenaflex**
arenaflex is a leading organization dedicated to advancing research and innovation in various fields. Our mission is to foster a culture of collaboration, creativity, and excellence, and we are committed to providing our employees with a supportive and inclusive work environment. As a member of our team, you will have the opportunity to work with a talented group of professionals who share your passion for making a difference.
**Responsibilities**
As an Administrative Assistant/Data Entry Specialist at arenaflex, you will be responsible for the following key tasks:
* **Grants Management System Expertise**: Maintain expert knowledge of the grants management system and the funding search system, ensuring updates and troubleshooting as necessary.
* **Data Entry and Maintenance**: Perform compliant and accurate data entry into the grants management system for pre and post-award processes.
* **Help Desk Support**: Serve as the primary point of contact for help desk requests, resolving challenges and errors.
* **Award Close-out Process**: Assist with the award close-out process and ensure timely updates in the grants management system.
* **Reporting and Analysis**: Execute periodic reports and review the status of proposals, identifying inaccuracies and communicating them to the Executive Director.
* **System Updates**: Take corrective action in the system as instructed by the Executive Director.
* **Customized Funding Searches**: Manage requests for customized funding searches and maintain a tracking system for follow-up and metrics.
* **Workshops and Training**: Develop and facilitate workshops and training on the grants management and funding search systems.
* **Office Support**: Collaborate with the purchasing/travel agent to manage office supplies and maintain inventory.
* **Financial System Support**: Perform data entry in the financial system and provide administrative support to the Controller.
* **Executive Support**: Provide administrative support to the Executive Director and colleagues as needed.
* **University Communications**: Manage university office communications and updates, including IT and email distribution.
* **Website Updates**: Update the RI website as directed and perform general office support tasks.
* **Event Coordination**: Assist with the coordination of Research Institute hosted events and recommend improvements to workflow and processes.
**Requirements**
To be successful in this role, you will need to possess the following essential qualifications:
* **Strong Understanding of Technology**: A strong understanding of technology and data management systems is required.
* **Independence and Collaboration**: The ability to work independently and collaboratively within a team is essential.
* **Data Entry and Administrative Experience**: Experience with data entry and administrative support tasks is necessary.
**Nice-to-Haves**
While not required, the following qualifications would be beneficial:
* **Grants Management System Experience**: Experience with grants management systems or financial systems would be an asset.
* **Workshop Development and Training**: Familiarity with workshop development and training facilitation would be a valuable skill.
**Benefits**
arenaflex offers a comprehensive benefits package, including:
* **401(k) Plan**: A 401(k) plan to help you save for your future.
* **Dental Insurance**: Dental insurance to protect your oral health.
* **Health Insurance**: Health insurance to ensure your well-being.
* **Paid Time Off**: Paid time off to recharge and relax.
* **Vision Insurance**: Vision insurance to protect your eyesight.
**Career Growth Opportunities**
At arenaflex, we are committed to providing our employees with opportunities for growth and development. As an Administrative Assistant/Data Entry Specialist, you will have the chance to:
* **Develop New Skills**: Develop new skills and expertise in grants management and financial systems.
* **Take on New Challenges**: Take on new challenges and responsibilities as you grow in your role.
* **Collaborate with Colleagues**: Collaborate with colleagues from diverse backgrounds and disciplines.
* **Contribute to Research and Innovation**: Contribute to research and innovation in various fields.
**Work Environment and Company Culture**
arenaflex is a dynamic and inclusive organization that values diversity, equity, and inclusion. Our work environment is collaborative, supportive, and stimulating, with opportunities for growth and development. We are committed to providing our employees with a safe and healthy work environment, and we strive to create a culture of respect, empathy, and kindness.
**How to Apply**
If you are a motivated and detail-oriented individual with a passion for supporting a team, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and a cover letter, to [insert contact information]. We look forward to hearing from you!
**Equal Employment Opportunity**
arenaflex is an equal employment opportunity employer and welcomes applications from diverse candidates. We are committed to creating a workplace that is inclusive, respectful, and free from discrimination.
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