Join American Express as an Executive Assistant, Corporate Sustainability, and be part of a global team that drives innovation and progress. We're seeking a highly skilled and adaptable professional to provide exceptional administrative support to our Corporate Sustainability team, including the Head of Corporate Sustainability, VP of Philanthropy, and VP of ESG. As an integral part of our team, you will have the opportunity to work in a hybrid environment, collaborating with stakeholders across the organization to drive success.
At American Express, we believe in rewarding talent and offer a competitive total rewards package, including a salary range of $24.05 to $48.10 hourly, bonus incentives, and comprehensive benefits. Our benefits include:
- Competitive base salaries
- Bonus incentives
- 6% Company Match on retirement savings plan
- Free financial coaching and financial well-being support
- Comprehensive medical, dental, vision, life insurance, and disability benefits
- Flexible working model with hybrid, onsite, or virtual arrangements depending on role and business need
- 20+ weeks paid parental leave for all parents, regardless of gender
- Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
- Free and confidential counseling support through our Healthy Minds program
- Career development and training opportunities
As an Executive Assistant, Corporate Sustainability, you will:
- Manage calendar activity, including coordination and oversight of internal and external business meetings
- Make travel arrangements and itineraries, including air, hotel, transfers, and visas
- Prepare, reconcile, and process expense reports using Concur Expense System
- Create and manage strong administration and approvals processes within the CS team
- Support onboarding, including equipment, access, and support with onboarding plans for new hires to the team
- Manage general follow-up and generate reminders to effectively meet deadlines and commitments
- Procure laptops, office supplies, office space, etc., and manage the procurement process, including researching and approving invoices
- Manage administration, including updating distribution lists, onboarding for external vendors, and tracking external scopes of work
To succeed in this role, you will need:
- Minimum 4 years of executive administrative support experience within a large organization
- High level of proficiency using MS Office, including Word, Excel, and PowerPoint
- Excellent time management and organizational skills, with a strong focus on accuracy and attention to detail
- Experience interacting with senior executives of a large corporation and their EAs, including across multiple time zones
- Proven track record of managing executives effectively with a "customer-first" mentality and keen attention to the executive's experience and needs
- Ability to operate with a high level of integrity for handling sensitive issues and maintain complete confidentiality
- Must be a team player who excels working in a dynamic environment and can collaborate across and represent the Corporate Sustainability Executive Team
Preferred qualifications include:
- Proficiency using internal AXP (or related) tools and systems, such as Live Meeting, webcam, phone functions, MS Outlook, Ariba, Concur, Payroll, SharePoint, and myHR
- Ability to develop and deliver effective verbal and written communications, at all levels of management, colleagues, and business contacts
- Ability to identify problems, determine possible solutions, and proactively work to resolve issues
- Proficiency with major social media tools, including LinkedIn, Facebook, Twitter, Instagram, and TikTok
- Strong interpersonal, relationship, and networking skills to build and maintain effective professional relationships across all areas of the organization
At American Express, we're committed to creating a workplace where everyone feels seen, heard, and valued. We're an equal opportunity employer and welcome applications from diverse candidates. If you're ready to join a dynamic and supportive team, Apply Now and take the first step towards an exciting and rewarding career.
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