Cordoba Corporation is a leading engineering and design firm based in California. They are seeking a Document Control Program Analyst to support analytical, documentation, coordination, compliance, and reporting functions within the Document Control Unit, ensuring operational readiness and alignment with document control standards.
Responsibilities
- Serve as a central internal coordination support role, maintaining alignment between the Document Control Manager, Senior Document Controllers, the Business Analyst, and other internal partners
- Assist in preparing internal meeting materials, including summaries, trackers, reports, and reference documents
- Provide support in maintaining the internal reporting library, communication drafts, and document routing materials
- Maintain and organize the unit’s internal SharePoint site, tracking tools, logs, templates, desk manuals, and document repositories to ensure information is current, accessible, and version-controlled
- Assist in updating and maintaining documentation resources, including workflows, forms, templates, and internal SOPs
- Support the refinement of documentation standards by assisting with updates to metadata requirements, naming conventions, and internal filing structures, adapted from standard document control functions
- Provide user support for accessing internal resources, reference materials, and document control tools
- Maintain dashboards, workload trackers, and reporting documentation to support accurate visibility into unit performance and activity
- Assist in tracking project metrics, milestone progress, and basic KPI reporting to provide insight into workflow health and operational trends
- Compile and prepare data to support progress updates, performance reporting, newsletters, and leadership communications
- Assist in maintaining accuracy and consistency of reported metrics by performing data validation and quality checks
- Assist in developing and updating Visio process maps to document roles, responsibilities, and workflow sequences
- Support the creation and maintenance of desk manuals, SOPs, guidance documents, and workflow materials to promote consistent application of document control practices
- Assist with developing job aids, training materials, and internal presentations used for onboarding or training unit staff
- Contribute to continuous improvement initiatives by identifying opportunities to enhance workflow clarity, reduce inefficiencies, or refine documentation processes
- Maintain the internal risk register and reporting library, ensuring entries are up-to-date, organized, and accurately reflect identified risks or follow-up actions
- Assist in reviewing documents and workflows for compliance with document control standards, procedures, metadata requirements, and classification guidance
- Provide support for audit readiness efforts by helping compile documentation, reconcile records, and prepare required evidence
- Assist in documenting compliance observations and identifying opportunities for procedural improvements
- Analyze incoming requests and submittals to help identify workflow impacts, staffing considerations, or operational needs
- Assist in preparing summaries, briefings, or operational insights based on document trends, workload patterns, or program needs
- Support project planning and coordination activities by preparing reference documents, updating tracking tools, and assisting in clarifying deliverables or timelines
- Assist with special assignments, continuous improvement efforts, and internal initiatives as needed to support unit goals
- Establish and maintain effective working relationships and communications with client staff, project consultants, private contractors, employees, and the public
Skills
- Bachelor's degree in Business Administration, Information Management, Public Administration, or related field; or equivalent experience
- Strong organizational, analytical, and written and verbal communication skills; ability to support workflow coordination, documentation management, and data interpretation
- Familiarity with document management tools (e.g., SharePoint); proficiency with Microsoft Office; and experience with additional platforms such as Adobe Acrobat, Jira, Confluence or similar is desirable
- Detail-oriented, proactive, dependable, and able to support multiple concurrent workstreams with accuracy and consistency
- Proficiency in process mapping tools such as Microsoft Visio or equivalent
- Experience supporting projects involving document management systems or enterprise data solutions
- Ability to work collaboratively with technical teams, business users, and consultants
- Experience in a similar role on a minimum of two (2) projects similar in scope and complexity
Benefits
- Multiple medical and dental insurance plans
- Vision insurance
- Paid AD&D and life insurance
- 401k with an industry leading employer match
- Generous vacation and sick leave accruals
- 9 paid holidays
- Other forms of paid time off
- Flexible spending accounts (FSA’s) including medical care reimbursement
- Dependent care reimbursement
- Commuter benefit plans
- Employee assistance program
- Well-being benefits that include stress management, nutrition, and financial well-being
Company Overview
Cordoba Corporation is an engineering, programing, and construction management firm. It was founded in 1983, and is headquartered in Los Angeles, California, USA, with a workforce of 501-1000 employees. Its website is http://www.cordobacorp.com/.Company H1B Sponsorship
Cordoba Corporation has a track record of offering H1B sponsorships, with 2 in 2025, 6 in 2024, 10 in 2021, 1 in 2020. Please note that this does not guarantee sponsorship for this specific role.
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