Global Policy and External Relations (GPER) is a close-knit team of policy and government relations professionals who drive policy proposals and appropriation priorities from design to implementation. Our core capabilities are policy design and adoption to reach a broader group of students, field and subject-matter expertise to help College Board programs innovate and adapt, and advocacy and policy implementation to build and maintain a powerful network of external allies that will help us advance our organizational goals.
As GPER’s Associate Director of Division Management and Operations, you will serve as a strategic partner to the Director of Special Projects and play a pivotal role in driving the operational excellence and cohesion of the division. You bring a proactive mindset, a bias for action, and a collaborative spirit. Your organizational acumen and attention to detail will help ensure that the division’s strategic priorities are executed seamlessly. You will work closely with GPER’s three Vice Presidents and Senior Vice President to ensure they are fully prepared and supported across meetings, travel, and key initiatives— maximizing their impact and effectiveness. You will be instrumental in fostering a positive, high performing team culture by planning and executing team-wide and cross-divisional meetings, events, and engagement opportunities. Your ability to anticipate needs, streamline logistics, and resolve issues before they arise will be critical to the division’s success.
In this role, you will also lead essential budget and administrative processes, including generating and distributing monthly financial reports, managing contracts, and processing invoices with precision and discretion. Your strong communication skills and ability to build trusted relationships with senior leaders and external partners will be key to your success.
• Divisional Administrative Support (45%)
Own and expertly manage complex, rapidly evolving calendars for one senior vice president and three vice presidents, anticipating conflicts and proactively resolving scheduling changes. You will provide daily briefings with action items, pre‑reads, and context to ensure leaders are fully prepared.
Coordinate seamless travel logistics for the three vice presidents and senior vice president, including conference attendance and external engagements, ensuring every detail is accounted for
Process and track expenses with accuracy and efficiency, navigating internal systems and the division’s budgetary guidelines
Act as a discreet and professional liaison to internal and external executives, cultivating relationships that advance GPER’s strategic goals and reflect the division’s high standards
Foster strong cross-functional relationships by collaborating closely with the Executive Assistant cohort to ensure seamless enterprise-wide operations.
Draft and distribute internal communications, in partnership with the Director of Special Projects, you will also lead the development and distribution of internal communications—such as monthly newsletters and meeting recaps—that keep the division aligned, informed, and engaged.
Support daily divisional priorities by developing agendas, tracking follow-ups, and helping to implement new structures and systems for the GPER Leadership Team in partnership with the Director of Special Projects
Maintain confidentiality and exercise sound judgement in handling sensitive information, while responding to internal inquiries and escalating issues when appropriate
Divisional Operations (15%)
Organize logisticsfor GPER’s events and meetings, including regular division all-hands, leadership team retreats, and in-person strategy sessions. You will manage end-to-end logistics– from booking venues and hotel accommodationsto coordinating catering, suppliesand vendor partnerships.
Serve as the day-of logistics lead, liaising with A/V technicians, venue staff, and external partners to ensure events run smoothly and meet the needs of all stakeholders
Develop and maintain an AI-powered playbook for cross-divisional event planning, capturing best practices and streamlining future logistics support
Support knowledge management efforts by maintaining up-to-date internal resources and serving as a reliable source of truth for team updates, timelines and key milestones
Build team culture and morale by designing and executing engaging in-person and virtual activities in collaboration with the Director of Special Projects
Organize cross-divisional and external meetings, ensuring participants are wellprepared with agendas, materials and context in advance
Divisional Budget Processes (40%)
Monitor the division’s budget, coordinating across multiple teams and divisions (State and District Partnerships), sending out monthly financial reports to GPER’s policy, SWRP, and government relations teams and proactively identifying issues to ensure a clean, accurate budget
Own the full procurement lifecycle – including purchase orders, contracts and invoice processing – working closely with Finance and Legal to ensure vendors are paid on time.
Serve as the central pointof contact for all finance-related processes within the division, including contract approvals, sponsorship renewals and payment reviews.
Train and support team members on finance workflows, championing resource stewardship and ensuring compliance with internal policies
Maintain a portfolio of external vendors and partners, collaborating with GPER leaders and cross-divisional teams to ensure best-in-class service through the payment cycle
Implement regular financial review systems in partnership with Finance, ensuring transparency, accountability, and timely resolution of outstanding items.
Master internal tools (i.e. Salesforce) to manage the sponsorship process and track contract lifecycles efficiently
Order office supplies and ensure that GPER’s ~30 team members who live across the United States have what they need to be successful.
2-3 years of experience providing high-level administrative and logistical support, ideally in a fast-paced, executive-facing environment
Mature and discrete professional who displays sound judgment with confidential information
Successful at prioritization and follow through, with excellent attention to detail in everything from planning travel to organizing meetings
Well-organized, proactive problem-solver, able to navigate complex administrative processes to achieve results
Experience planning events with multiple stakeholders, sessions, and moving pieces
Strong written communicator who can go from crafting the perfect email to proofreading a policy memo
Basic budget management experience – ability to process contracts, develop monthly reports, and communicate with teams about their budget needs
Nice to have: Love for education, and experience with policy and/or government relations
Willingness to travel approximately 4-6 times a year
Light lifting, packing, and moving may be needed when running events.
A sense of humor and grace under pressure
We are seeking individuals who are passionate about expanding educational and career opportunities and committed to mission-driven work. Candidates must be authorized to work in the United States for any employer and should possess clear and concise communication skills, both written and verbal. Proficiency in Microsoft Suite tools is preferred, though a willingness to learn is equally valued. We look for those with curiosity and enthusiasm for emerging technologies, particularly AI-driven solutions, and a proactive approach to independently learning and applying new digital tools. Most importantly, applicants should demonstrate the skills and mindsets aligned with College Board’s Operating Principles, reflecting a commitment to continuous growth, collaboration, and impact, notably:
A commitment to candid, timely, respectful feedback
A learner orientation and an openness to ideas and diverse perspectives
The ability to push for excellence through data-informed decision-making, iterative learning, external benchmarking and user-inputs
Strong problem-solving skills, including the ability to break down complex issues and identify clear paths forward
A track record of prioritizing high-impact work, simplifying complexity, taking initiative, and making decisions quickly with clarity of purpose
A habit of collaborating across differences, practicing empathy, and contributing to a culture of trust and shared success
Application review will begin immediately and will continue until the position is filled. This role is expected to accept applications for a minimum of 5 business days.
While thehiring process may vary, it generally includes: resume and application submission, recruiter phone/video screen, hiring manager interview, performance exercise such as live coding, a panel interview, a conversation with leadership and reference checks.
At College Board, we offer more than just a paycheck—we provide a meaningful career, a supportive team, and a comprehensive package designed to help you thrive. We’re a self-sustaining nonprofit that believes in fair and competitive compensation, grounded in your qualifications, experience, impact, and the market.
The hiring range for this role is $56,000 – $95,000.
Your exact salary will depend on your location, experience, and how your background compares to others in similar roles at the College Board.
We aim to make our best offer upfront—rooted in fairness, transparency, and market data.
We adjust salaries by location to ensure fairness, no matter where you live.
You’ll have open, transparent conversations about compensation, benefits, and what it’s like to work at College Board throughout your hiring process. Check out our careers page for more.
Originally posted on Himalayas
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