Capital One is seeking a highly organized, proactive, and experienced Administrative Support Specialist III to provide comprehensive support to a team of 4-6 executives in a dynamic, technology-driven environment. This is a remote-eligible position offering a competitive salary and the opportunity to make a significant impact.
As a key member of the team, you will serve as a trusted partner to your executive leaders, managing complex schedules, coordinating travel, preparing communications, and facilitating team activities. Your strong organizational skills, attention to detail, and ability to thrive in a fast-paced environment are essential to the success of the team.
Responsibilities:
- Manage and prioritize complex daily calendars for multiple executives, adapting to changing needs and deadlines.
- Coordinate and arrange meetings, including conference room reservations, catering, audio/video, and other necessary services.
- Handle all aspects of travel arrangements and prepare accurate expense reports using Capital One systems.
- Lead and support key team activities and events, such as all-hands meetings, team meetings, conferences, and social events.
- Prepare professional business communications, including memos, letters, and emails, ensuring accuracy and clarity.
- Build and maintain strong working relationships with executives and administrative staff across the organization.
- Perform general administrative duties, including copying, faxing, mail distribution, and support for ad-hoc projects and committees.
- Contribute to a positive and collaborative team environment.
Qualifications:
- High School Diploma, GED, or equivalent certification.
- Minimum of 2 years of administrative experience.
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.
- Preferred: Associate's Degree.
- Minimum of 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
- Minimum of 3+ years of calendar management experience supporting multiple executives.
- Minimum of 1+ year of experience in meeting and event planning.
- Experience with video conferencing platforms (Zoom, Skype, etc.).
- Excellent written and verbal communication skills.
- Strong organizational and time management skills.
Capital One offers a comprehensive and competitive benefits package. We are an equal opportunity employer committed to diversity and inclusion. This role is remote-eligible.
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We encourage you to apply, even if you don't meet every qualification. We're looking for talented individuals to join our team!
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