Join the Team: Administrative Specialist - Provost Service Center (Remote)
Are you an exceptional administrative professional looking for a challenging and rewarding remote role? Do you have a passion for coordinating human resource and financial management activities? Look no further than UTMB Health, a leading institution dedicated to providing top-notch healthcare and education. We are seeking an experienced Administrative Specialist to join our Provost Service Center team on a remote basis.
About UTMB Health
UTMB Health is a renowned healthcare and academic institution that has been serving the community for over 175 years. Our mission is to provide exceptional patient care, innovative research, and outstanding education. We strive to create a diverse and inclusive work environment that fosters growth, learning, and collaboration. As a valued member of our team, you will have the opportunity to make a meaningful impact on the lives of our patients, students, and staff.
Key Responsibilities:
- Provide Timely Status Updates: Ensure that stakeholders receive accurate and timely updates on various projects and initiatives.
- Liaise with Staff: Serve as a liaison between the Provost Service Center and other entity processing units, support areas, and customers to facilitate effective communication and problem resolution.
- Customer Interaction: Interact with customers to resolve problems, answer questions, and provide information regarding policies, procedures, and operations.
- Process Improvement: Identify operational problems and implement changes to provide solutions, ensuring that internal controls are adhered to.
- Financial Management: Assist with financial management activities, including budgeting, purchasing, invoicing, and vendor communications.
- Human Resource Coordination: Provide administrative support for human resource-related activities, such as recruitment, employee onboarding, and benefits administration.
- Reporting and Analytics: Develop and maintain reports, dashboards, and analytics to support decision-making and process improvement.
Requirements:
Essential Qualifications:
- Bachelor's Degree: A bachelor's degree or equivalent in a related field, such as business administration, human resources, or finance.
- Experience: A minimum of two years of related experience in an administrative or support role, preferably in a higher education or healthcare setting.
- Communication Skills: Excellent written and verbal communication skills, with the ability to effectively interact with diverse stakeholders.
- Organizational Skills: Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Analytical Skills: Basic analytical and problem-solving skills, with the ability to analyze data and develop solutions.
Preferred Qualifications:
- PeopleSoft FMS: Experience with PeopleSoft Financial Management System (FMS) or similar financial management software.
- Purchasing and Invoicing: Experience with purchasing, invoicing, or vendor communications.
- Exceptional Organization and Time Management Skills: Demonstrated exceptional organization and time management skills, with the ability to manage multiple priorities and deadlines.
- Strong Problem-Solving Skills: Strong problem-solving skills, with the ability to analyze complex problems and develop effective solutions.
What We Offer:
As a valued member of our team, you will enjoy a range of benefits and opportunities, including:
- Competitive Salary: A competitive salary commensurate with experience.
- Remote Work: The opportunity to work remotely, providing flexibility and work-life balance.
- Professional Growth: Opportunities for professional growth and development, including training and education programs.
- Diverse and Inclusive Culture: A diverse and inclusive work environment that fosters collaboration, innovation, and respect.
- Comprehensive Benefits: A comprehensive benefits package, including medical, dental, and vision coverage, retirement savings, and paid time off.
Why Join UTMB Health?
At UTMB Health, we are committed to creating a work environment that is inclusive, diverse, and supportive. We believe that our employees are our greatest asset, and we strive to provide them with the tools, resources, and opportunities they need to succeed. As a member of our team, you will have the opportunity to:
- Make a Difference: Make a meaningful impact on the lives of our patients, students, and staff.
- Grow and Develop: Grow and develop your skills and expertise in a dynamic and supportive work environment.
- Collaborate and Innovate: Collaborate with diverse stakeholders to develop innovative solutions to complex problems.
- Enjoy Work-Life Balance: Enjoy a healthy work-life balance, with flexible work arrangements and comprehensive benefits.
EQUAL EMPLOYMENT OPPORTUNITY:
UTMB Health is an equal opportunity employer committed to diversity and inclusion. We strive to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state, or local laws. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans, and individuals with disabilities.
How to Apply:
If you are a motivated and experienced administrative professional looking for a challenging and rewarding role, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and cover letter, to be considered for this position.
We look forward to hearing from talented candidates like you!
Apply Now