Join a Culture of Excellence: Become an Administrative Secretary to the Department of Learning and Teaching
Enjoy the freedom and flexibility of a remote role while making a meaningful impact in education. We are seeking a highly skilled and organized Administrative Secretary to join our Department of Learning and Teaching at Peoria Unified School District. As an essential part of our team, you will provide administrative support to ensure the smooth operation of our department. This is a unique opportunity to work in a dynamic and collaborative environment, contribute to the success of our students and staff, and grow your career in a supportive and inclusive culture.
About Peoria Unified School District
Peoria Unified School District is a leading educational institution dedicated to providing high-quality education to our students. Our district is committed to fostering a culture of excellence, collaboration, and innovation. We believe in the importance of community, diversity, and inclusivity, and we strive to create a supportive and engaging learning environment for all. Our mission is to inspire and empower our students to become lifelong learners, critical thinkers, and responsible citizens.
Job Summary
We are looking for an experienced and skilled Administrative Secretary to provide administrative support to the Department of Learning and Teaching. As an Administrative Secretary, you will perform a variety of standard clerical duties and secretarial support functions for department or school site administration and assigned staff. This is a 12-month position with a competitive salary and benefits package.
Key Responsibilities
- Scheduling and Calendar Management: Schedules meetings, conferences, interviews, in-services, and workshops, and maintains a schedule of appointments.
- Correspondence and Communication: Prepares correspondence following instructions of the supervisor, places, screens, and forwards telephone calls throughout the department/school site, and communicates new or revised information to personnel.
- Project Coordination and Prioritization: Coordinates, schedules, and prioritizes assigned tasks and projects, provides feedback and direction to staff, and maintains confidential personnel and student files, records, and databases.
- Human Resources and Payroll: Schedules employment interviews, conducts reference checks, processes payroll actions, and maintains attendance, payroll records, timesheets, travel reimbursement, and mileage forms.
- Records and Database Management: Maintains accurate and up-to-date records and databases, including confidential personnel and student files.
- Customer Service and Community Relations: Responds to inquiries from staff, vendors, contract providers, contractors, parents, students, and the community, and provides exceptional customer service.
- Agreement and Contract Management: Processes and monitors a variety of agreements, contracts, and applications.
- Office Operations and Management: Orders and maintains office equipment, supplies, and materials, and performs other duties as assigned or required.
Requirements and Qualifications
Essential Qualifications:
- Education: High school diploma or GED.
- Experience: 1 year of experience in a professional office environment.
- Skills:
- Knowledge of applicable Federal, state, county, and city statutes, rules, regulations, ordinances, and Peoria Unified School District and departmental policies and procedures.
- Knowledge of the principles of customer service, general office operations, business office management, and records and database management.
- Knowledge of Business English, grammar, spelling, and the preparation of correspondence.
- Basic accounting principles.
- Skill in reading, interpreting, understanding, and applying relevant Federal, state, and PUSD rules, regulations, policies, and procedures.
- Skill in creating, preparing, and managing a variety of documents and reports for distribution.
- Skill in establishing and maintaining effective working relations with co-workers, vendors, students, parents, the general public, and others having business with the school district.
- Skill in operating a personal computer utilizing a variety of software applications.
Preferred Qualifications:
- Typing Speed: 55 words per minute.
- Driver's License: Ability to obtain and maintain an Arizona driver's license.
- Physical Requirements: Ability to lift and carry heavy, bulky supplies and materials weighing up to 20 pounds.
What We Offer
As an Administrative Secretary to the Department of Learning and Teaching, you will enjoy:
- Competitive Salary: Earn a reliable and steady income with a competitive salary.
- Remote Work Opportunity: Enjoy the freedom and flexibility of working from home.
- Professional Growth and Development: Opportunities for career growth and learning in a supportive and inclusive culture.
- Comprehensive Benefits Package: Access to a comprehensive benefits package, including [insert benefits, e.g., health insurance, retirement plan, paid time off].
- Recognition and Rewards: Opportunities for recognition and rewards for outstanding performance.
Why Join Our Team?
By joining our team, you will become part of a dynamic and collaborative community dedicated to making a positive impact in education. You will have the opportunity to:
- Make a Difference: Contribute to the success of our students and staff.
- Grow Your Career: Develop your skills and expertise in a supportive and inclusive culture.
- Enjoy Work-Life Balance: Take advantage of flexible work arrangements and a comprehensive benefits package.
- Be Part of a Community: Join a community of educators and professionals who share your passion for learning and excellence.
How to Apply
If you are a motivated and organized individual with excellent communication and customer service skills, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and cover letter, to [insert contact information]. We look forward to hearing from you!
Don't miss this chance to join our team and make a meaningful impact in education. Apply now!
Apply Now