Administrative Assistant

Robins Kaplan LLP is a law firm seeking an Administrative Assistant in their Minneapolis office. The role involves providing administrative support to firm professionals, requiring professionalism, confidentiality, and strong organizational skills. Responsibilities - Handles numerous assignments and requests simultaneously - Prepares memoranda, correspondence, and other documents - Proofreads materials for accuracy and completeness - Maintains supervisors’ calendars; provides reminders as needed - Processes expense requests, submits reimbursements - Manages team travel reservations and prepares itineraries - Tracks receipt of incoming/outgoing materials; scans and files accordingly - Stores documents correctly in document management and file systems - Coordinates meeting logistics, including attendee notifications, pre-/post-meeting correspondence, room set-up, and other needs as requested - Monitors and manages phone, mail, and e-mail communications; prioritizes and responds appropriately - Gathers, prepares, and distributes/mails materials - Coordinates work with support departments to ensure high quality, service-oriented results - Submits membership/registration fees; tracks submissions - Maintains business and client contact information - Provides assistance to colleagues - Performs all other projects as assigned Skills - High degree of professionalism, confidentiality, discretion, initiative, flexibility, and dependability - Handles numerous assignments and requests simultaneously - Prepares memoranda, correspondence, and other documents - Proofreads materials for accuracy and completeness - Maintains supervisors' calendars; provides reminders as needed - Processes expense requests, submits reimbursements - Manages team travel reservations and prepares itineraries - Tracks receipt of incoming/outgoing materials; scans and files accordingly - Stores documents correctly in document management and file systems - Coordinates meeting logistics, including attendee notifications, pre-/post-meeting correspondence, room set-up, and other needs as requested - Monitors and manages phone, mail, and e-mail communications; prioritizes and responds appropriately - Gathers, prepares, and distributes/mails materials - Coordinates work with support departments to ensure high quality, service-oriented results - Submits membership/registration fees; tracks submissions - Maintains business and client contact information - Provides assistance to colleagues - Performs all other projects as assigned - Team player - Client service know-how - Good judgment - Organizational expertise - Attention to detail - Time management skills - Flexibility - Analytical thinking - Professionalism - Delivers outstanding client service with a can-do attitude - Possesses strong verbal and written communication skills, including: spelling, grammar, and proofreading proficiency - Uses initiative and independent judgment within established guidelines - Prioritizes workloads appropriately - Interprets data accurately and presents information concisely - Exercises discretion in handling confidential, controversial, or sensitive information - Demonstrates high degree of professionalism - Works well under pressure and within tight deadlines - Word, Outlook, Excel, PowerPoint, and Adobe proficiency - Associate's or Bachelor's degree required - Experience as an Administrative Assistant preferred - Prior legal industry experience desired Company Overview - Robins Kaplan LLP is among the nation’s premier trial law firms, with more than 200 attorneys in Bismarck, N.D.; Boston; Los Angeles; Minneapolis; New York; Silicon Valley; and Sioux Falls, S.D. It was founded in 1938, and is headquartered in Atlanta, Georgia, USA, with a workforce of 501-1000 employees. Its website is http://robinskaplan.com.